Although your job as a massage therapist is to help your clients relax, running a massage therapy business can be quite stressful. From managing your schedule to communicating with clients to keeping your data organized, your workflow can easily become messy. Luckily, massage therapy software can smooth away these obstacles, making your business run more efficiently.
Massage therapy software is an administrative solution built to help practices streamline task and scheduling management. By investing in such a solution, you’ll reduce your workload by automating tedious administrative tasks and benefit from increased productivity levels. Plus, it will leave you more time to connect with your customers and grow your business.
To help you decide what massage therapy software your business should invest in, this guide will cover the following information:
With the right massage therapy software, you’ll be able to spend more time making clients feel comfortable and less time managing background tasks.
Whether you’re a massage therapist just starting your practice or a seasoned professional with a small team, you can benefit from investing in massage therapy software. However, when you think about the multitude of options, you might feel overwhelmed.
We’re here to help—we’ll cover the top 13 best massage therapy solutions and what you can expect from purchasing each one. Let’s begin!
Often, massage therapy software is created for a variety of different wellness businesses, such as yoga studios, salons, and spas. Massage clinics are just one of the businesses that these solutions serve. MassageBook is different: it was created specifically for independent massage therapists, by a former massage therapist. That’s how you know that our software is tailored to your needs.
Our mission is to find massage professionals who want to run their own independent businesses, teach them how to grow the practice of their dreams, provide them with the software tools they need, and then let them focus on doing what they love—helping people feel better.
All new accounts with MassageBook receive a free 30-day trial of Amplify, our premium package (featuring email marketing campaigns, gift certificates, real-time in-app chat support, and more). After that, you must pay for any plan to continue, with costs ranging from $20 to $50 a month. Plus, we offer discounted pricing to members of the American Massage Therapy Association (AMTA) and the Associated Bodywork & Massage Professionals (ABMP) organizations.
MassageBook is the complete solution for managing and expanding your massage practice. With our tools, you’ll experience unparalleled ease in scheduling, superior client retention capabilities, and significant revenue growth opportunities.
As we’ve grown, we’ve only added more integrated tools and resources to make every step of operating your practice easier. Our top massage therapy software features include:
We also provide a mobile app version of MassageBook software. MassageBook Manager gives you the freedom to run your practice while on the go. Whether you’re having a busy day or on an outcall booking, you can easily access your calendar, jot down SOAP notes, and review intake forms at a glance. Our app streamlines everything from scheduling to payment, allowing you to enjoy a better massage practice management experience.
ClinicSense is a massage therapy software solution for a variety of wellness practitioners, including massage therapists, physical therapists, occupation therapists, natural medicine practitioners, and more. It has a variety of management features, including customizable SOAP notes and forms, online scheduling capabilities, and email and SMS reminders.
In terms of pricing, ClinicSense starts at $39 a month for its “lite” features ideal for part-time practitioners. Its standard package includes features needed for full-time practitioners, including text message reminders and gift certificates, and costs $69 a month. It also offers a premium package at $99 a month, ideal for larger clinics and wellness centers. Plus, it has a 14-day free trial.
ClinicSense will help you prevent burnout and eliminate overtime with its tools by helping you manage your administrative and business tasks. They offer unique features like:
ClinicSense’s lowest plan has very limited customization, making usage a challenge for some part-time practitioners with unique business needs. Additionally, its platform is not mobile-friendly, as some features are more difficult to access. Some users have also noted that they wish this solution included more robust reporting capabilities.
Developed for fitness and wellness businesses, Mindbody helps massage therapists and other wellness practitioners grow their businesses. It boasts a comprehensive consumer network and advanced tools that your practice can leverage to increase revenue and business.
Prices start at $139 a month, but contact MindBody for a quote to get an exact price. Note that it offers four different pricing packages: Starter, Accelerate, Ultimate, and Ultimate Plus.
MindBody’s standout features include:
MindBody is relatively expensive, especially for smaller massage businesses or those just starting out. Additionally, some add-ons, such as the branded mobile app and Messenger, can only be purchased with higher-level packages. Users also report difficulty connecting with customer service when they have questions or issues.
You may be familiar with Square, a platform that provides a variety of solutions for businesses of all sizes and types, from retail stores to restaurants to massage therapy practices. Its most notable offerings include Square for Retail, a point of sale and payment solution, and Square Online Store, a free eCommerce website.
However, Square also has an Appointments solution that integrates with the rest of their offerings. It’s free to use but does carry a processing fee for each transaction depending on how the client pays. Furthermore, it offers paid package options with more features. Square Appointments Plus is $29 per month and Premium is $69 per month.
Square Appointments includes the following features:
All of Square’s solutions, including Appointments, aren’t built with massage therapists in mind. Therapists using these tools may feel frustrated at the lack of support, and their needs may not be met by this one tool.
Vagaro is built for salons, spas, and fitness centers, and it is a powerful solution for massage practices. With it, you can schedule clients and staff, seamlessly process payments, manage SOAP notes, and promote your business. It also offers 24/7 live phone, chat, and email support to make your experience as smooth as possible.
To get an understanding of how this solution will work for your business, you can sign up for a free trial. Following your free trial period, Vagaro offers flexible payment options. Its individual package is $30 per month, and an additional $10 per month for each added staff member who requires calendar bookable access. If you have multiple locations, you’ll need to contact Vagaro for a custom quote.
Some of Vagaro’s standout features include:
Vagaro is difficult to set up, with a steep learning curve for new users. Some users have also reported that the interface could be more intuitive or streamlined. Additionally, Vagaro does not offer many integrations, making it difficult to use alongside other tools your practice may have.
This software is an all-in-one appointment management and scheduling solution that adapts to any type of business. One of Acuity Scheduling’s main benefits is that it’s simple, yet powerful. To empower your scheduling activities, it also integrates with a variety of third-party apps, including Zapier, Google Analytics, Square, Stripe, and PayPal.
The price for Acuity Scheduling starts at $20 per month and goes up to $61 per month. However, if you pay annually instead of monthly, you can save 20%. And, there’s a seven-day free trial you can leverage if you’d like to see if this solution is the right one for your massage practice.
This solution focuses on helping you do these three things:
Depending on your needs, Acuity Scheduling may lack customization options to fit their features to your massage practice. For example, some users mention that they’d like more control over the aesthetics of their booking forms and wish they could adjust the look and feel of the different custom scheduling links they create.
Jane’s mission is to be an ally to health practitioners. This solution wants to help small businesses as they provide care to their clients and create a thriving community of healthcare professionals.
To access Jane’s unique features, you’ll have to pay $54 per month for the base plan and $79 and $99 per month for their higher-tier plans. You also add online appointments for groups and insurance billing for an extra fee. If none of the plans suit your needs, you can get in touch with Jane’s team to ask for a custom plan, which is great for new, small, or part-time massage practices that may not need all the features offered.
Some of Jane’s standout features include:
Although Jane offers a range of features, its fees are relatively high compared to other massage therapy software tools. Users have also noted that Jane’s booking templates lack customizability and that certain functions aren’t intuitive, making it difficult to use Jane to its full potential.
Schedulicity is like your pocket assistant, ready to help you with all your scheduling and booking needs. It empowers you to keep your day organized, get paid on time, find new clients, send marketing messages, and set up your practice in a way that suits you.
In terms of pricing, Schedulicity offers one plan starting at $34.99 a month that includes all of its features for solo practitioners. You can add up to five additional practitioners for $10 per month per provider. If you have seven or more practitioners, you can add them all for $94.99. You also have the option to start with a 14-day free trial to see how its features fit your practice.
In addition to typical booking features, Schedulicity includes:
Like other providers on this list, Schedulicity has restrictions when it comes to integrating with other software and customizing functionality. For massage practices, specifically, it doesn’t offer any SOAP notes and includes very few client management features. If you’re just looking for a scheduling app, this provider might work for you, but if you’re looking for something more comprehensive, Schedulicity may be difficult to work with.
Power Diary’s massage therapy practice management software provides an array of tools that help you provide a seamless experience for clients and keep them coming back. Designed with health practice professionals in mind, this solution offers the security and flexibility massage therapists need to do their work.
For this provider, plans start at $19 per month for a single practitioner, with a 1000 appointment limit. Its next plan allows unlimited appointments and costs $49 per month. Additional practitioners will cost you another $19 per practitioner monthly. You can also start with the 14-day free trial.
Power Diary’s standout features include:
Since Power Diary is built with health professionals in mind, it includes many features and security certifications to ensure its tools comply with relevant rules and regulations. However, for massage therapists who don’t plan to accept health insurance as payment and aren’t providing medical massages, many of these features may not be necessary and may bog your practice down.
With Appointy, you’ll regain time in your day with efficient business management features, allowing you to focus on what matters the most. This massage therapy software is an easy-to-use appointment scheduler that helps you create personalized experiences to attract more clients.
Appointy offers a free plan that’s perfect for small massage practices or ones that are just starting out. They also offer plans with more features ranging from $29.99 per month to $99.99 per month and have a free 14-day trial so you can check out their solutions. Additionally, if you choose to be billed annually, you will receive discounts on these prices.
Appointy’s features allow you to:
Appointy is a flexible scheduling solution that can fit many business types. However, for massage practitioners, this could mean they lack features or customization capabilities to suit your business. Additionally, some users have noted that their integrations with other software providers are lacking.
There’s more to private practice than paperwork, and Simple Practice is ready to help you discover that. It offers everything you need from booking to billing, automating your processes and allowing you to focus on providing the care your clients need.
This software provider offers three plans ranging from $29 a month to $99 a month. It also allows you to purchase add-ons for $15 a month. If these prices seem a little steep, you can sign up for a 30-day free trial to make sure the software is right.
Simple Practice’s standout features include:
Simple Practice is primarily an electronic health record (EHR) system, making it a great choice for medical massage professionals. For therapists who don’t focus on medical massages, this software solution may not be necessary for your needs. Additionally, some users find the interface outdated and unintuitive.
With over 20 million users, WellnessLiving offers dynamic tools to help businesses increase engagement, boost retention, and grow their revenue. From gyms to dance studios to wellness businesses, this provider is equipped to serve all kinds of needs.
In terms of pricing, WellnessLiving has three different plans, which cost $99, $199, and $349 a month, respectively. However, if you pay for four months upfront, you can save 25%. For enterprise-level plans, you’ll need to contact this provider directly.
WellnessLiving will help your massage practice:
Run your business. From staff management to client management to advanced reporting, WellnessLiving includes plenty of features to make running your business easier than ever.
WellnessLiving can be difficult for new users to navigate, making it challenging for massage therapists who haven’t worked with similar software solutions previously. Furthermore, its pricing is on the high side and it doesn’t offer a free trial, making it a risky investment for most massage practitioners.
Cliniko is practice management software for clinics and other health practitioners. If you want to store confidential client records, efficiently manage your schedule, and keep detailed treatment notes, Cliniko is a great option for you.
Pricing for this massage therapy software solution starts at $45 a month and goes up to $395 a month, depending on the number of practitioners who will be using it. Text messages sent from Cliniko cost an additional $0.10 each, and the software is free to try for the first 30 days.
Trusted by healthcare practitioners in over 70 countries, Cliniko boasts these standout features:
Finance management. Easily juggle invoices, payments, expenses, and product inventory with Cliniko. Set up prepayments and generate account statements for clients, and include appointment information directly on invoices so clients know exactly what they’re paying for.
Cliniko offers a wide range of features tailored for larger practices or multi-location practices. Massage business owners with only a single location may not find these features useful and may find the higher price makes this software not the right fit for them.
While being a massage therapist means that you’ll be alleviating the pain of your clients, you’ll need to address pain points within your practice to perform effective treatments. Some of the areas massage therapy clinics have trouble with include:
It can be frustrating to come across these challenges without a solution you can count on. Massage therapy software can address these common pain points and fix them by improving your operations. Not only can these solutions streamline your existing processes, but they can also help you acquire new clients and increase your revenue.
When you begin researching massage therapy software, you might feel overwhelmed by all the options and their unique offerings. To help you identify and narrow down your top picks, consider these seven essential features of massage therapy software:
As you consider which massage therapy software solution you want to purchase, weigh the features that align with your practice’s needs most heavily. If you are between two or three top options, research reviews from third-party sources to get objective observations. Or, schedule a trial period before diving in.
Regardless of your clinic’s size or clientele, massage therapy software is a scalable solution that can greatly enhance your practice. While migrating to a whole new software solution may seem like a daunting task, the benefits well outweigh the downsides. So don’t hesitate and start looking for your perfect provider today!
If you’d like to learn more about running a massage therapy business, check out these resources: